System Policies

Managed Hosting Service Agreement

1. Contact Person, Client Support:

All of the managed hostings offered include free written and telephone support during the specified support times.

In general, client support orders are included in the all-inclusive price of the product. Special support requests, not included in the services, are only handled in exceptional cases. If more than 15 minutes’ working time is required for resolving such issues, after consultation with the client, we will charge a fee of € 19,00 for each quarter hour commenced.

2. Monitoring Services:

Web Server (HTTP)
Mail System (SMTP, POP3, IMAP, Spam filter, Virus scanner, Mail dispatch quantity)
Server Services (FTP, SSH, NTP)
Databases (MySQL, PostgreSQL)
Server Load
Hard Drives (S.M.A.R.T., Disk Space Usage)

3. System Failure:

We monitor the server 24 hours a day for failures.

We reserve the right to deal with requests which are not emergencies during normal business hours only. An emergency is defined as server failure or the failure of a hosting service.

4. Server Access:

Root access by the client is generally not possible on managed servers.

5. Data Protection:

All managed servers, even without prebooked daily backup or the backup included in the type of server, undergo a local backup which exclusively backs up configuration files. With booked daily backup or the backup included in the type of server, all data is backed up daily and retained for a maximum of 14 days. Recovery of backups (Restore) is possible via request. Here it is possible to recover individual files and whole folders as well as accounts.

6. Content and Data of Created Accounts:

Changes made by the support team, such as the deleting, relocation and overriding of content and sensitive information, which has been deployed and/or received by the client, can only be carried out, if the requests are verified by the konsoleH administration interface or in writing as a fax containing the company stamp and a handwritten signature. The support team are not required to undertake work which can be performed by clients and which it is possible for clients to do themselves.

7. Changes to Configuration Files:

Generally, with the exception of the points listed below, individual customization to configuration files is not possible on managed servers. This applies to system settings and the services provided. The following settings are alterable:

IMAP
The number of parallel IMAP connections per IP address is limited for reasons of server stability. It is possible to have this number increased on request at our discretion.

SMTP
The settings which are offered such as ‘Forwards’, ‘Autoresponder’, ‘Spam filter’, ‘SMS Notification’, ‘Black- and Whitelist’ etc. can be changed by the client. Other individual settings and the configuration of the mail system cannot be created. SPF records can be set by request.

MySQL
The configuration of the MySQL server can be modified at the request of the client. If values are requested which could affect the stability of the server, the client must submit a form to confirm this. The client is not automatically entitled to such modifications. For each database created by the client, three data bank users are set up with exclusive access to this database. For reasons of security, no global database user or users who have access to several databases is set up.

DNS
Each account and each domain receives a DNS zone file which can be administered via the administration interface. The use of the DNS servers is optional.

8. Process Monitoring:

To safeguard the security and stability of the managed server, a process monitoring system is in place which stops processes with excessive running times and/or RAM exploitation. Exceptions can be made by the system administration. If the client requests exceptions which could affect system stability, these must be confirmed in writing by the client. The client is not automatically entitled to such exceptions. If the stability of the server or network is affected, we reserve the right to correct and/or cancel these exceptions.

9. Installation of Additional Software:

The installation of additional software or libraries is not allowed.

The operation of additional software requiring root privileges for installation or operation is not possible.

10. Relocation:

Relocation from or to our servers or dedicated root servers is not performed.

11. Email Service Spam and Virus Protection:

Each email account has a server-side spam filter which can optionally be enabled for presorting suspicious emails into a designated folder. This folder is accessed via IMAP and Webmail. Emails which have been identified as spam are automatically deleted after a predefined time period. In addition, we operate a blacklist which temporarily or permanently blocks IP addresses that send spam emails. The blocking of single IP addresses can be deactivated manually by the client. Furthermore, we use a virus filter for emails. Incoming emails containing viruses are not accepted for security reasons. The sender of the email is notified. The dispatch of emails containing viruses is prohibited.

12. Changes to our privacy policy

We may change this policy from time to time by updating this page and sending all the points changed per email. This policy is effective from 11th May 2015.

Last Update 05-11-15